Subscriptions

What it does

Behaviours, not fields. Choosing between two modules is choosing between these.

The total at the bottom is the point. Individually every line looks reasonable, and the annual figure is the one nobody has looked at.

Records how recently each was actually used, which turns an audit from an opinion into a list.

Renewal dates are surfaced before they charge rather than after, which is the only moment cancelling is easy.

Annual and monthly costs are normalised, so a 290-a-year service is comparable with a 32-a-month one.

How it works

1
Subscriptions are recorded as they are noticed, usually while looking at a statement.
2
Costs are normalised, so a yearly service compares against a monthly one.
3
Renewal dates surface before the charge rather than after.
4
The used column is asked about explicitly, because nobody volunteers that they stopped using something.

Best for

Reading and scanning. It is the right default more often than it looks.

Not the right choice for

Comparing many fields at once — use a table.

What a row holds

Every field, and what the agent listens for to fill it — which is the difference between a page you type into and one that fills itself.

Field	Type	Filled from
Servicerequired	text	What is being paid for, as it appears on the statement.
Costrequired	money	What it costs per period, normalised so annual and monthly compare.
Renewsrequired	date	The next charge. The only moment cancelling is easy.
Usedrequired	text	How recently it was actually used. What turns an audit from an opinion into a list.

What it does not do

A module chosen for something it cannot do costs more than one that was never offered.

Nothing detects a subscription automatically; they are entered.
Usage is self-reported and therefore optimistic.
No cancellation — this tells you what to cancel, it does not do it.
Per-seat pricing is a single figure here, so a team that grew is not tracked.

Before it works

What you have to provide, if anything.

Do it in one sitting from a statement. Piecemeal, the total never appears.
Pair with Expenses so the recurring and the one-off are visible together.

In practice

A five-person agency that had been adding tools for four years.

“What are we actually paying for every month?”

What was said to the agent

What the agent built

Eleven services with costs, renewal dates and last-used notes gathered over a fortnight of conversation.

What changed

Two were unused since May and one had been used twice ever. Cancelling those three was 4,900 a year, decided in one meeting.

Better with

These do a different job on the same data. An agent can have all of them.

ExpensesLive

Small spending happens constantly and gets reconstructed painfully at tax time because nobody logged it when it happened.

CashflowLive

Income arrives unevenly, costs do not, and someone needs to see a shortfall before they are in it.

API connectorsLive

The agent reaches outside itself for data or actions, and a broken credential should be visible before a customer finds it.

Who uses this page

Gym or studio

Answers timetable, level and membership questions, and signs people up.

Club or community organiser

Answers members, takes sign-ups, and keeps fixtures and subs straight without a committee.

Coffee shop or roastery

Answers what is on the bar today, and turns a wholesale question into a real enquiry.

Subscription box or DTC brand

Handles skips, swaps and “where is it” — the three messages that fill your inbox.

Questions

What data does the Subscriptions page use?

It reads subscription records the agent has collected. Recurring costs & renewals. Nothing has to be imported first — the page appears once there is something to show.

Do I have to build or configure it?

No. You describe what you need in a sentence and the agent chooses the view and fills it. Custom pages exist for the cases no built-in view covers, and those are reviewed before they go live.

When is a list the wrong choice?

Comparing many fields at once — use a table. It is best for: reading and scanning. It is the right default more often than it looks.

Does it stay up to date?

Yes. The page is a view over the data rather than a copy of it, so anything the agent learns afterwards shows up without a rebuild or a re-import.